Follow Up & Communication With Employers

Professional communication doesn’t stop once you hit “submit” on a job application. How and when you follow up with employers — and how you respond to their messages — can make a big difference in whether you land the job. This page will guide you through best practices for staying professional, respectful, and confident in your communication with potential employers.

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Following up shows employers that you’re serious about the job and respectful of their time. It can help keep your name top of mind and set you apart from other applicants.

Tips:

  • Wait about 5–7 days after applying before following up.

  • Keep your message short and polite.

  • If the job posting says “no calls or emails”, respect that instruction.

Sample message:
Subject: Follow-Up on Job Application – [Your Name]

Hello [hiring manager’s name],

I completed my online application for the [job position title] with [company name] on [date completed]. I feel excited by the possibilities of what I would be able to do and learn in this role and would appreciate the opportunity to discuss the position in more detail. 

Thank you for your time and consideration,

[your name]

[phone number]

[email]

When you’re job searching, it’s important to stay on top of your communication.

Tips:

  • Check your email and voicemail at least once a day.

  • Make sure your voicemail is set up and has a clear, professional message.

  • Respond to emails and missed calls within 24–48 hours.

  • Read messages carefully so you don’t miss important details about interviews or next steps.

How you communicate reflects your professionalism.

Phone Tips:

  • Answer calls with a polite, “Hello, this is [Your Name].”

  • If you miss a call, return it as soon as possible and leave a clear voicemail.

  • Find a quiet place before taking a call with an employer.

Email Tips:

  • Use a professional email address (like firstname.lastname@gmail.com).

  • Start emails with a greeting like “Dear [Name]” or “Hello [Hiring Manager]”.

  • Use correct spelling, grammar, and punctuation.

  • Always thank the employer for their time.

Sending a thank-you message after an interview leaves a strong final impression.

Tips:

  • Send your message within 24 hours of the interview.

  • Mention something you enjoyed or learned during the interview.

  • Reaffirm your interest in the position.

Sample message:
Subject: Follow-Up on Job Application – [Your Name]

Hello [interviewer’s name],

I wanted to express my gratitude for you hosting me in an interview yesterday. Meeting you and your team and hearing more details about the position made me feel even more excited about the possibility of working at [company name]. 

I appreciate the opportunity, and sincerely thank you for your time, 

[your name]

[phone number]

[email]