Employee Separation Process - PILOT PROGRAM
This Employee Separation Process is currently in the Pilot Program phase with the following departments:
Clerk & Recorder, Health & Environment, Road & Bridge, District Attorney, Human Services, Treasurer, Natural Resources, Economic & Workforce Development, Extension, Coroner, Behavioral Health, Facilities, Finance, Fleet, Information Technology, and Assessor.
Please reach out to the Payroll team with any questions about this process. Thank you!
Moving to a new Employee Separation process allows everyone to have a timely notice regarding an employee's separation from Larimer County. The following parties will receive notification upon completion of the new Employee Separation form:
- Department Payroll Rep
- Employee
- Supervisor
- Human Resources - Exit Survey
- HR Generalist
- Benefits
- Payroll
LINKS, DOCUMENTS, FORMS
| Employee | Payroll Rep | Supervisor | Human Resources | HR Generalist | Payroll | Benefits | |
|---|---|---|---|---|---|---|---|
| STEP 1 | Submits resignation letter to supervisor. | X | X | X | X | X | X |
| STEP 2 |
X |
Either the Payroll Rep or the Supervisor completes the Employee Separation form. | Either the Payroll Rep or the Supervisor completes the Employee Separation form. | X | X | X | X |
| STEP 3 |
Receives notification of completed Employee Separation form. |
Receives checklist. IT instructions will be sent. |
Receives notification of completed Employee Separation form; triggers either online Exit Survey or notifies HR Generalist of request for in-person Exit Interview. |
Receives notification ONLY if employee has requested an in-person Exit Interview. |
Receives notification of completed Employee Separation form. |
Receives notification of completed Employee Separation form. |
|
| STEP 4 | Complete tasks on off-boarding checklist required PRIOR to last day. | Complete Payroll Rep checklist. | Complete Supervisor checklist. | X | Schedule in-person Exit Interview with employee. | Assist Payroll Rep and Employee with questions or concerns. |
Communicate with the Employee regarding any benefit questions or concerns PRIOR to their departure. |
| STEP 5 | Process termination workflows in a timely manner. | X | X | X | Process termination workflows in a timely manner. | Process Employees benefits in a timely and efficient manner. |
- Identify if they would like online Exit Survey or in-person Exit Interview with HR Generalist.
- Complete off-boarding checklist of tasks required PRIOR to their last day.
- Complete the Employee Separation Form
- Attach the Letter of Resignation directly to the Logiform.
- Select the separation type.
- Submit the Employee Separation form.
- Will receive a supervisor’s checklist of items that should be completed PRIOR and up to the employees last day of employment.
- Links for IT requirements will be on the checklist they receive.
- The Payroll Rep will receive notice of the Employees Separation PRIOR to the Employees departure.
- The Payroll Rep will receive a link to the General Payroll Rep Checklist containing necessary items to process the Employee separation.
- The Payroll Rep will start any department checklists for exiting an Employee, which are also included in the link.
- The General Payroll Checklist is for Departments that DO NOT have a department checklist or other processes.
- Communicate with the Employee PRIOR to their departure
- Process Employees benefits in a timely and efficient manner
- Provide the Employee with support regarding any benefit questions or concerns PRIOR to their departure.
- Assist Payroll Reps with any missing documents or issues PRIOR to Employees departure.
- Assist the Employee with any questions or concerns PRIOR to their departure
- Process termination workflows in a timely manner
