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Evaluate Need

When a position becomes vacant, or there is the need to establish a new position, begin by reviewing the department’s organizational needs in general.

Respond to these questions for vacant positions:

  • Does this position meet your future vision/structure of the County?
  • Do we need to fill the position as it currently exists?
  • What type of position is needed? Same or different class?
  • Should we redesign the position?
  • Should we redistribute assigned tasks to others?
  • Can we abolish the position and function altogether?
  • What are our budget implications/constraints?

Respond to these questions when proposing to establish a position:

  • What type of position is needed?
  • What are our budget implications/constraints?
  • Have you considered combining this position with another role?
  • Is there another strategy for completing the current functions?

If you need additional assistance in answering these questions, consider working with your HR Generalist.

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Check the budget system report to make sure there is an available FTE for the position, you can do that here.  If there is not an available FTE in the title you would like, please contact your Payroll Representative to complete a PAR. **There must be an available fte in the position you want to fill, prior to the recruitment being complete.

After you have answered these questions, carefully review, revise or develop a job description. Click here for Larimer County job descriptions.

Brand New Positions

If it’s a new job that does not have a job description, please contact your HR generalist, click here for the template to create a job description. Your HR generalist will determine the pay grade and create the position in both ADP and iCims.

Current Positions

Review the job description for the follow items:

  • Is summary of the description accurate?
  • Are the general duties listed in the responsibilities section encompassing of the expectations for the position, should anything be added or removed.  **Please note if it is a County Wide job description, i.e. used for multiple departments, we cannot add department specific information.
  • Review the minimum qualifications for the position.

Job Description Changes

To request changes to the job description:

  1. Copy and paste the text from the website into a Word document.
  2. Using the ‘Track Changes’ functionality on the Review tab in Word, make your requested changes. Don’t forget to save your work.
  3. Email the document to your HR Generalist.
  4. When the HR Generalist receives the job description changes, they will review the changes:
    • Recommend additional changes if applicable
    • Review for possible changes in compensation
    • Send back for your final approval
    • Request the update be made to the job description system
    • Update any changes to title or grade in the HRIS system (ADP)

Recruiting staff works with department Hiring Managers to develop a recruitment plan to identify, target, and reach qualified applicants for the revised or newly created position. This action will help improve the caliber of the job candidates and ultimately produce better results.

Work with your Recruiting staff to:

  • Develop specific screening questions for the job posting.
  • Determine if posting to iCims will be enough, or if it will be necessary to post the position to other websites.
  • Develop interview questions.
  • Determine the interview process (telephone screening, video,  one-on-one, panel, etc.).
    • Invite panel members, if needed
    • Book conference rooms
  • Determine if there is other assistance needed from your HR Technician or HR Generalist
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Human Resources Department

HOURS: Monday - Friday, 8:00am-4:30pm

200 West Oak, Suite 3200, Fort Collins, CO 80521
PO Box 1190, Fort Collins, CO 80522
PHONE: (970) 498-5970 | FAX: (970) 498-5980
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