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The County provides various approved leave benefits to all Benefited Employees except as specifically exempted in policy.  Accrued leaves are earned per pay period but have not yet been used or paid.

For more information on Leaves see:
Policy and Procedures, 331.6 BENEFITS, V. TYPES OF LEAVE

The following types of leave are described in policy:

  • Administrative Leave
  • Clinic Leave
  • Emergency Leave
  • Holiday Leave
  • Jury Leave
  • Personal Leave Without Pay
  • Military Leave
  • Sick Leave
  • Sick Leave Without Pay
  • Vacation Leave
  • Voting Leave

HOLIDAY ACCRUALS

Employment Status Hours
20-29 Hours 5.0
30-39 Hours 7.0
Full-Time: 40 Hours 8.0


Benefited Employees receive 10 paid holidays per calendar year:
For payroll purposes a holiday is considered an eight hour workday for full time employees, and prorated for Benefited Employees working less than 40 hours as indicated above.

HOLIDAY OBSERVED
New Year's Day January 1
Martin Luther King Day 3rd Monday in January
President's Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day 1st Monday in September
Veteran's Day November 11
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving Friday after 4th Thursday in November
Christmas Day December 25


Maximum Carryover Limit: 
The maximum carryover limit for holiday leave (accrued and deferred) balances is 32 hours for full time Benefited Employees.  A proportionate maximum carryover will apply to part time Benefited Employees’ equivalent to four (4) workdays at the part time holiday accrual rate they are receiving as of December 31st of each calendar year.  An employee’s holiday leave balance in excess of the maximum carryover limit will be forfeited as of December 31st of each calendar year.

Upon termination, Benefited Employees are paid for all unused holiday leave up to the maximum carryover limit. 

For more information on Holiday Leave see:
Policy and Procedures, 331.6 BENEFITS, V. TYPES OF LEAVE, D. HOLIDAY LEAVE

SICK ACCRUALS

EMPLOYMENT STATUS
BIWEEKLY ACCRUALS
ANNUAL ACCRUALS
20-29 Hours
2.50
65.00
30-39 Hours
3.50
91.00
Full-Time: 40 Hours
4.00
104.00
  • Employees must be in paid status for at least half of their regularly scheduled work hours in a pay period to accrue sick leave.
  • Newly hired Benefited Employees will begin accruing sick leave with the first full pay period of employment.
  • There is no maximum accrual limit placed on sick leave balances.
  • Disbursement of Accrued Sick Leave at Separation: 
    • Upon separation with less than five (5) years of continuous service as measured from the employee’s current service date, an employee’s accrued sick leave balance is lost.  
    • Upon separation with five (5) or more years of continuous service as measured from the employee’s current service date, employees receive the monetary value of a certain portion of their accrued Sick Leave as follows:
      • Employees with five (5) or more years of continuous service as measured from the employee’s current service date, will have the monetary value of 35% of the number of hours remaining in their accrued sick leave balance deposited into a post-employment health reimbursement account (HRA).  
      • Employees with 10 or more years of continuous service will have the monetary value of 50% of the number of hours remaining in their accrued sick leave balance deposited into a post-employment health reimbursement account (HRA).
      • Exception:  if the monetary value of the applicable percentage of the number of hours remaining in the accrued sick leave balance is $1,000 or less, the employee will receive a cash payout.
      • Refer to policy for exceptions regarding disabled veterans, death of an employee, and Elected Officials.

For more information on Sick Leave see:
Policy and Procedures, 331.6 BENEFITS, V. TYPES OF LEAVE, H. SICK LEAVE

VACATION ACCRUALS

REGULAR & LIMITED TERM EMPLOYEES
Vacation Accruals
NUMBER OF SCHEDULED
HOURS PER WORK WEEK
LENGTH OF SERVICE
Employment Status 0 to less than 5 Years 5 to less than 10 Years 10 to less than 15 Years 15+ Years
20-29 Hours 3.00 3.25 4.00 4.50
30-39 Hours 4.00 4.50 5.50 6.25
Full-Time: 40 Hours 4.50 5.25 6.25 7.25
REGULAR & LIMITED TERM EMPLOYEES
Vacation Maximum Carryover Limit
NUMBER OF SCHEDULED
HOURS PER WORK WEEK
LENGTH OF SERVICE
Employment Status 0 to less than 5 Years 5 to less than 10 Years 10 to less than 15 Years 15+ Years
20-29 Hours 117.00 126.75 156.00 175.50
30-39 Hours 156.00 175.50 214.50 243.75
Full-Time: 40 Hours 175.50 204.75 243.75 282.75
APPOINTED OFFICIALS
Vacation Accruals
NUMBER OF SCHEDULED
HOURS PER WORK WEEK
LENGTH OF SERVICE
Employment Status 0 to less than 5 Years 5 to less than 10 Years 10 to less than 15 Years 15+ Years
20-24 Hours 3.25 4.00 4.50 5.00
30-34 Hours 4.50 5.50 6.25 7.00
Full-Time: 40 Hours 5.25 6.25 7.25 8.25
APPOINTED OFFICIALS
Vacation Maximum Carryover Limit
NUMBER OF SCHEDULED
HOURS PER WORK WEEK
LENGTH OF SERVICE
Employment Status 0 to less than 5 Years 5 to less than 10 Years 10 to less than 15 Years 15+ Years
20-24 Hours 126.75 156.00 175.50 195.00
30-34 Hours 175.50 214.50 243.75 273.00
Full-Time: 40 Hours 204.75 243.75 282.75 321.75
  • Benefited Employees and Appointed Officials accrue vacation leave with pay on the basis of continuous accumulative service.
  • Newly hired eligible employees will begin accruing vacation leave with the first full pay period of employment.  
    • As a recruiting aid, an Appointing Authority or designee may authorize up to 15 days of vacation leave to be granted to the eligible employee upon hire.  For periods of leave up to ten (10) days, before granting the vacation leave, the Appointing Authority or designee must obtain approval of the Human Resources Director or designee.  For periods of leave of more than (10) days, before granting the vacation leave, the Appointing Authority or designee must obtain approval of the County Manager or designee.
  • Eligible employees must be in a paid status for at least half of their regularly scheduled work hours in a pay period to accrue vacation leave.  However, employees on FMLA qualifying leave (either with or without pay) or are absent due to a work-related injury or illness will continue to accrue vacation leave during the leave time.
  • Upon separation, employees are paid for all accrued vacation leave.  Employees will be paid using their current pay rate at the time of separation.
  • Maximum Carryover Limit: Please refer to the Benefits Policy, Vacation Leave, Carryover Limit.

For more information on Vacation Leave see:
Policy and Procedures, 331.6 BENEFITS, V. TYPES OF LEAVE, I. VACATION LEAVE

courthouse-offices

Human Resources Department

HOURS: Monday - Friday, 8:00am-4:30pm

200 West Oak, Suite 3200, Fort Collins, CO 80521
PO Box 1190, Fort Collins, CO 80522
PHONE: (970) 498-5970 | FAX: (970) 498-5980
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